General Receptionist/Administrative Assitant

Position Title: General Receptionist/Administrative Assistant

Location: West Norriton, PA
Reports to: Finance Manager
Supervises: N/A
Department: Administration
Status: Part-time, Non-Eligible (Tuesday through Friday, flexible)
Pay Rate: $10.00/HR

Position Summary:
This position is responsible for the professional and efficient managing of visitors, clients, walk-ins, telephone calls & messages, as well as a variety of clerical duties that support the operation and presentation of a professional office. The position’s responsibilities require both autonomy and, at times, working in collaboration with individual directors, managers, or members of the board.

Job Responsibilities:
•    Promptly, accurately, professionally, and courteously receives visitors and delivery persons.
•    Promptly, accurately, professionally, and courteously assesses all general calls/inquiries then directs appropriately or takes & relays messages.
•    Deals with telephone and in-person queries from the public, volunteers and clients.
•    Supports ReStore scheduler by taking messages, scheduling pick-ups using Thrift Cart.
•    Develops proficiency using the telephone system and voice mail.
•    Develops proficiency using all features of office equipment:  copy machine/printer, postage meter, laminator, etc. ; informs office manager if and when there’s a problem.
•    Helps prepare and post outgoing mail as needed, including regular thank-you notes.
•    Receives and distributes all incoming mail.
•    Signs for deliveries and notifies recipients.
•    Ensures knowledge of staff whereabouts; maintains company calendar.
•    Assists with clerical tasks – including data entry, filing, generating letters, etc. – as needed.
•    Maintains awareness of general office supplies (paper, printer ink, letterhead, etc.); orders all need ordering.
•    Performs additional, routine office-tasks necessary to operations.
•    Ensures reception area is neat and clean.
•    Respects confidentiality regarding any client-, organizational-, volunteer-, and staff-related matters.
•    Maintains confidentiality of organizational fiscal- and/or personnel-related information.
•    Exhibits genuine concern when dealing with the public and Habitat clients, and always conducts oneself appropriately and professionally.
•    Reports to work regularly and on time.
•    Familiarizes oneself with HFHMC’s personnel policies.
•    Familiarizes oneself with Habitat for Humanity’s mission, goals, values, and processes.
•    Works to improve team and organizational climate.
•    Organizes workplace activities, meetings and celebrations.
•    Other Duties as assigned.

Key Compentencies:
•    Verbal and written communication skills
•    Professional personal presentation
•    Proficiency in various computer programs including Outlook and Excel
•    Customer-service orientation
•    Organizing, planning, and scheduling
•    Attention to detail
•    Initiative and self-motivation
•    Reliability
•    Stress tolerance

To Apply:
Please send a cover letter and application to mlynch@habitatmontco.org, fax to 610-278-1634 or drop off in person at 533 Foundry Rd. West Norriton, PA.